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SEC Rule 17a-3

Requires firms to create and maintain key records including daily transaction blotters or equivalent records detailing securities, cash flows, and other financial activities.

Rule Overview

Jurisdiction: United States

Regulator: SEC

Topic: Recordkeeping

Overview
Latest News
Further Reading

The following is a high-level itemized summary of the books and records that are required under this rule:

01.
Blotters: containing an itemized daily record of all purchass and sales of securities and all receipts
02.
Ledgers: Reflecting all assets and liabilities
03.
Ledger accounts: Itemizing cash, margin, or security-based swap account of every customer
04.
Ledgers: Reflecting securities in transfer, dividends and interest received, securities borrowed and loaned, moneys borrowed and loaned, securities failed to receive or deliver, all long and short securities record differences, repo and reverse repo agreements
05.
Securities record or ledger: For securities carried and security-based swaps
06.
Memorandum of each brokerage order: Showing terms and conditions of the order and any modifications or cancellations of this
07.
Memorandum of each purchase or sale of a security or security-based swap: Showing the terms and conditions of the order, price and time of receipt
08.
Confirmations of all purchases and sales or copaies of trade acknowledgment and verification: For securities and security-based swaps
09.
Records of each cash, margin, and security-based swap account: Including the identity of the beneficial owner and the owners signature for a margin account
10.
Record of all puts, calls, spreads, straddles and other options: In which the member or broker-dealer has an interest
11.
Record of the proof of money balances of all ledger accounts: Including the computation of aggregate indebtedness and net capital
12.
Questionnaire or application for employment: Executed by each associated person and including their name, address, SSN, DOB, thier business connections and records of their memebership status and other key records
13.
Fingerprint cards : As required under SEA 1934 Rule 17f-2(d)
14.
Copies of Forms X-17F-1A: And all agreements between reporting institutions
15.
Record of exemptions: As required under SEA 1934 Rule 17f-2(e)
16.
Internal broker-dealer system records: Including customer access information, daily summaries of trading and time-sequenced records of each transaction
17.
Customer records: Including customer identification details and a record indication the regular furnishing of account record
18.
Complaints received: Including details of the complaint as well as who the complaint was received from
19.
Associated person compensation: Including purchase and sale of securities and compensation arrangements
20.
Compliance with rules governing advertisements, sales literature and other communications with the public: Including their approval by a principal
21.
Designated person: Who can explain without delay the types or records maintained at the specific office they are based at
22.
Principals: Responsible for establishing policies and procedures reasonably designed to ensure compliance with rules and regulations
23.
Credit, market and liquidity risk management controls: Maintained to assist in the analyzing and managing risks associated with the broker or dealer business activities
24.
Form CRS date: When this form was provided to each retail investor
25.
Daily current exposure calculation: Includiing the initial margin account for each account of a counterparty required under SEA 1934 Rule 18a-3(c)
26.
Compliance with possession or control requirements: Under SEA 1934 Rule 15c3-3(p)(2)
27.
Reserve computations: Required under SEA 1934 Rule 15c3-3(p)(3)
28.
Security-based swap transaction: Not verified within five business days of execution
29.
Business conduct standards: Governing political contributions
30.
Business conduct standards: Connected to anti-fraud provisions
31.
Security-based swap portfolio reconciliation: Including copies of notifications required and bilateral / multilateral offset or compression exercise
32.
Reserved: N/A
33.
Reserved: N/A
34.
Reserved: N/A
35.
Retail customer records: Including identity, information collected from and provided to
Latest News More on SEA 1934 Rule 17a-3 

Further Reading

Books and Records Requirements for Brokers and Dealers final rule Go to https://www.sec.gov/rules/2001/10/books-and-records-requirements-brokers-and-dealers-under-securities-exchange-act-1934